The Speyer Legacy School seeks a full-time Advancement Associate to support the daily operations of the Advancement Office. The Advancement Associate’s primary responsibilities will be to provide general support to the Advancement Office’s daily operations including gift processing and generating reports, special projects and events, stewardship processes, and prospect research. This individual will work closely with the Director of Advancement to provide administrative support and overall project management for fundraising initiatives.
The candidate must be detail-oriented, self-motivated, analytical, able to manage multiple projects under deadlines, and organized, while being mindful of the importance of building meaningful relationships with the school’s various constituencies. This individual is responsible for ensuring high standards of quality, consistency, and accuracy across all advancement records and reports.
The ideal candidate will have experience working in development, project management, events, and/or database management. Experience in independent schools and/or non-profit administration is a plus.
Duties & Responsibilities
Gift Entry and Data Management
Record all incoming donations and pledges in Veracross, the school’s database; ensure database records are accurate
Support overall management of Veracross donor database including updating constituent information, creating new records, and data cleanup
Prepare and send all gift acknowledgment letters
Provide required deposit forms to the Business Office for all gifts and pledges and assist in monthly and annual reconciliations
Prepare regular Annual Fund reports to share with Board of Trustees
Serve as primary point of contact between Advancement Office and external vendors including Veracross, DiamondMind (the school’s payment processor), and third-party giving platforms
Track Advancement data metrics
Events, Special Projects, and Stewardship
Work with Director of Advancement to plan and execute donor cultivation and alumni engagement events throughout the year
Assist in the execution of Speyer’s Annual Gala including but not limited to coordinating with vendors, managing Gala website, assisting with event logistics, and working at the event
Enter and track event registration
Other duties as assigned
Prospect Research
Conduct individual donor prospect and foundation research and gather information including their philanthropic interests, giving capacity, background, etc., using the school’s wealth screening software, iWave
Develop efficient ways to track prospective donors
Communications
Create and pull address lists for donor communications from Veracross
Assist with the creation of donor reports and other printed materials
Coordinate Annual Fund mailings
Qualifications & Skills
Bachelor’s degree required
At least one year of data management experience required (Veracross experience a plus)
Ability to multitask in a fast-paced environment
High level of initiative, proven ability to work independently, and strong time-management skills
Demonstrated ability to handle multiple projects simultaneously and meet deadlines
Must possess a strong attention to detail
Must have prior experience in a donor or customer service facing role
Experience with Excel and/or Google Sheets required
High level of organization and ability to work collaboratively and independently
Ability to maintain integrity and professionalism at all times, including handling highly confidential information
Flexibility to work occasional morning and evening events
Salary and Benefit Information
This is an in-person position with the opportunity to work remotely once per week depending on the needs of the Advancement Office. Competitive benefits include health insurance; fully paid dental/vision/short-term and long-term disability; 3% retirement matching after 1 year of employment; generous paid time off and school holidays. Salary range is $74,000 - $82,500 commensurate with experience.
Application Information
Please apply by sending your resume, cover letter, and names of three references to employment@speyerlegacyschool.org. Please indicate “Advancement Associate” in the subject line.
The Speyer Legacy School welcomes candidates who will add to the diversity of our community and who have demonstrated a commitment to diversity, equity, and inclusion in their teaching and learning. Must be capable of lifting and carrying items up to 40 pounds.
The Speyer Legacy School is an equal opportunity employer and does not discriminate on the basis of race, color, religion, national or ethnic origin, ancestry, sex, disabilities, sexual orientation, gender identity and expression or family composition, or any other status protected by applicable law in the administration of its employment, education, admission, financial aid, and other policies and programs.